COVID-19 PROTOCOLS & CODE OF CONDUCT

TEXSOM COVID-19 PROTOCOLS

A negative COVID test (of any type) conducted within 72 hours prior to arrival at the conference are required. You must show proof of a negative COVID test to participate in the conference. ENSURE YOU HAVE THESE DOCUMENTS OR LEGIBLE COPIES OR PHOTOS OF THEM FOR INSPECTION UPON CONFERENCE ARRIVAL. You will not be issued a badge or have access to the conference unless you provide this documentation. Failure to comply with these requirements as determined by TEXSOM organizers will result in revocation of conference privileges without refund. TEXSOM will not be responsible for financial hardship incurred.

Here are the current protocols for COVID, flu, and rhinovirus TEXSOM will have in place for the conference. We will continue to update and make adjustments based on the advice of epidemiologists and the CDC:

Negative COVID test result taken within 72 hours of arrival for all attendees regardless of vaccination status. Vaccinated individuals are often asymptomatic, and this requirement adds an additional layer.

Universal mask mandate for all, unless eating or tasting/drinking. Masks are required and face shields are suggested. Speakers and volunteers will issue continuous reminders of the mask mandate, which includes the definition of tasting as when a glass/cup is touching one’s mouth. Masks will be required in seminars, even as attendees are seated.

One location for check-in each day that includes a temperature check and statement of “no symptoms”.

Sanitizer stations.

Social distancing as possible.

We will at the minimum continue to adhere to the recommendations of the CDC and epidemiologists advising Four Seasons in determining our COVID plan. We continue to monitor the situation, as updates are made to recommended protocols. We will institute other protocols as we see the need and ability. There has been discussion with doctors and lawyers about each of the above. Some may change, but the basic idea is that we will be as strict as we can in determining safety precautions for all attendees.

TEXSOM CODE OF CONDUCT

TEXSOM is committed to fostering relationships, facilitating learning, encouraging critical thinking, and advancing the wine industry. We are grateful to those who have committed time, effort, and resources to the same mission.

This gratitude for our supporters and dedication to our mission keep TEXSOM committed to maintaining an excellent reputation within our industry and providing a positive, professional, and ethical environment for all who participate in TEXSOM events.

Applicability

Our continued success as an international growth and community building event for hospitality and beverage professionals from all tiers of the industry relies on our safe, inclusive, and hospitable environment. To continue fostering this environment, TEXSOM established its Code of Conduct and Ethics (the “Code”) for all TEXSOM event attendees, volunteers, speakers, competition judges, and other stakeholders (collectively, “Participants”). The standards of conduct set forth in the Code apply to all Participants at any TEXSOM event.

TEXSOM strongly encourages good faith reporting of any concerns of potential violations of The Code or other misconduct. Participants may report concerns directly to TEXSOM staff. Alternatively, reports, including those made anonymously, are accepted through TEXSOM’s online ethics reporting site at ethicssuite.com/texsom. This service is available 24/7/365 and administered by Ethics Suite, an independent third-party hotline provider.

Compliance with Laws, Rules, and Regulations
Our Participants obey the letter and the spirit of the law. This is part of the foundation on which TEXSOM’s ethical standards are built and is critical to our reputation and continued success. If a local law requires a higher standard than set forth in this Code, then Participants should follow the higher standard.

Harassment, Bullying, and Intimidation
TEXSOM considers diversity in its events as a tremendous asset and provides equal opportunity to all Participants. As such, TEXSOM is passionately committed to hosting events that offer an environment free from:
Disparate treatment, harassment, or discrimination based on gender, color, race, age, physical or mental disability, national origin, ancestry, marital status, veteran status, pregnancy, citizenship status, sexual orientation, genetic information, gender identity or gender expression, religion, creed, or any other characteristic protected by applicable law
Unwelcome sexual advances or sharing of sexual images
Unlawful verbal, physical or visual harassment or bullying
Invasion of privacy including harassing, offensive, or unwanted photography, video recording or social media posts
Deliberate intimidation, stalking or threatening behavior or demands for sexual favors
Inappropriate requests, coercive behavior, or demands for political favors, financial advantage or any other unethical business practices
Conference and hotel staff are available during events to assist with contacting venue security or local law enforcement, if needed.

Retaliation
TEXSOM does not tolerate any form of retaliation against a Participant who reports a potential violation of the law or this Code or who supplies information in connection with a report.